Benevolent Fund
TAYSIDE POLICE BENEVOLENT FUND
R U L E S
1. NAME
The name of the fund shall be the Tayside Police Benevolent Fund hereinafter referred to as the “Fund”.
2. OBJECTS
(a) To relieve in conditions of need, members and former members of Tayside Police, former members of the constituent Forces, former members of previous Forces amalgamated within the constituent Forces, their families and dependants.
Former members referred to in these Rules are those persons to whom the provisions of the Police Pensions Regulations apply.
(b) To further objects of the St. George’s Police Trust for Police Orphans by acting as agents in the payment of weekly contributions by members.
(c) To make provision by way of donation for the support of charitable organisations registered under the Law Reform (Miscellaneous Provisions)(Scotland) Act, 1990, including the St. George’s Police Trust.
3. MEMBERSHIP
(a) Membership of the Fund shall be confined to regular serving members, cadets and pensioned members of Tayside Police, constituent Forces and pensioners of any former amalgamated Forces.
(b) A member seconded from Tayside Police who continues to pay contributions will be eligible to benefit from the Fund.
(c) A member may resign membership on giving at least 28 days written notice of intention to resign to the Secretary of the Fund.
(d) There shall be no refund of contributions on cessation of membership.
4. MANAGEMENT
(a) The Fund shall be managed by a Committee consisting of a President, Vice-Presidents, Chairman, Treasurer, Secretary and the elected representatives who shall be subscribing members.
(b) The President shall be the Chief Constable of Tayside Police and the Vice-Presidents shall be the other Chief Officers of the Force.
(c) The Superintendents of the Force shall nominate two representatives to be their members of the Management Committee.
(d) The Joint Branch Board of the Force shall nominate 3 Inspectors, 3 Sergeants and 3 Constables to be their members of the Management Committee.
(e) The Retired Police Officers Association Scotland (Tayside Branch)shall nominate 2 members of their Branch Committee to be their members of the Management Committee.
(f) The Staff Support Advisor(s) shall be co-opted members of the Management Committee without right of vote. They shall not hold office nor shall they be members of the Finance Sub-Committee.
(g) Six members with the right of vote shall form a quorum. The Chairman shall have a casting vote.
(h) A Finance Sub-Committee shall be appointed from the Management Committee and shall consist of seven members of whom the Chairman, Treasurer and Secretary of the Management Committee shall be three.
(i) The elected Management Committee shall in turn elect from its members a Chairman, Vice-Chairman, a Secretary and a Treasurer.
(j) The Secretary shall attend all meetings of the Management Committee and Finance Sub-Committee to keep a record of the business transacted and generally act on behalf of the said committees in all matters concerning the affairs of the Fund. Proceedings of Committee meetings shall be recorded.
(k) The Office-Bearers of the Finance Sub-Committee shall deal with matters of an urgent nature and shall be empowered to make immediate grants in accordance with the objects of the Fund.
(l) Any member or former member of the Fund may address suggestions or complaints in writing to the Secretary of the Fund. A special general meeting shall be held whenever the Management Committee deems it expedient or whenever 20 or more members of the Fund so request in writing to the Secretary, setting forth the object for which such meeting is to be called.
5. CONDUCT OF BUSINESS
(a) No payment from the Fund, other than emergency payments, shall be made except under Rule 5(i) unless it has been authorised by the Finance Sub-Committee.
(b) The Office-Bearers of the Finance Sub-Committee shall have the power if the need arises to make emergency payments by cheque.
(c) An independent auditor shall be appointed annually by the Management Committee to audit the accounts of the Fund. The auditor shall be a person as defined by Regulation 7 of The Charities (Accounts) Regulations 1992.
(d) The Treasurer shall receive all income and keep a record showing the income and expenditure of the Fund and shall report at each quarterly meeting of the Management Committee and shall prepare an Annual Balance Sheet for the Annual General Meeting.
(e) Monies or dividends received by the Treasurer for the Fund shall be paid into the accounts of the Fund in the name of the Tayside Police Benevolent Fund.
(f) These accounts shall be operated by two of the following Office-Bearers:- the Chairman, Vice-Chairman, the Secretary and the Treasurer.
(g) The financial year of the Fund shall end on 31st December. The Annual General Meeting shall be held in March each year. Notice of the Annual General Meeting shall be circulated at least 21 days prior to the meeting and the agenda published. Notice of motions shall be intimated to the Secretary in writing at least 14 days prior to the meeting.
(h) Management Committee - The Management Committee shall meet quarterly.
(i) Finance Sub-Committee - The Finance Sub-Committee shall meet as frequently as is necessary for the consideration of applications for grants and loans. Attendance at meetings of the Finance Sub-Committee shall be confined to members of the Committee.
(j) Any person qualified under Rule 2(a) may submit direct to the Secretary of the Fund or to any member of the Management Committee an application for a grant.
(k) Requests from Charitable Organisations for donations will be subject to consideration by the Management Committee.
6. CONTRIBUTIONS BY MEMBERS
The contributions to be paid to the Fund by serving members and cadets shall be at a rate agreed annually at the Annual General Meeting. Cadet members’ contributions will be at a reduced rate in view of their exclusion from the St. George’s Police Trust. These contributions shall be deducted from pay.
7. DEATH GRANTS
In the event of the death of a police officer or cadet member of the Fund, a deduction of £6 per subscribing member may be made, at the discretion of the Finance Sub-Committee and if so approved will be deducted from the members’ pay. The amount raised will be paid to the member’s dependants at the discretion of the Finance Sub-Committee.
8. INCOME FROM OTHER SOURCES
In addition to such contributions the income shall include any subscription, legacy, gratuity, grant, interest, or any other source of revenue. Donations from members of the public may be accepted at the discretion of the President or other member designated by him. Donations may also be accepted from sources within the police service for credit to the Fund. All donations will be acknowledged by an official receipt.
9. CESSATION OF FUND
In the event of Tayside Police ceasing to exist for any reason whatsoever, the assets of the Fund shall be disbursed to another charity or for any purpose charitable in law selected by a majority of the membership attending and voting at the Annual General Meeting or Special General Meeting called for that purpose.
10. ALTERATION OF RULES
Any proposed alteration in the Rules regulating the Fund, not being an alteration which is covered by Rule 6 hereof, shall be decided by a majority of the members attending and voting at the Annual General Meeting or Special General Meeting. It shall not be competent to alter any Rule unless written notice has been sent to the Secretary at least 21 days before the meeting and at least 14 days notice of intention to propose such alteration has been circulated to the members of the Fund.
No alteration will be made to the constitution which will jeopardise the charitable status of the Fund.
N O T E
ATTENDANCE AT COMMITTEE MEETINGS
The Chief Constable has agreed that the elected members of the Management and Finance Committees may attend meetings in duty time and at the expense of the Police Authority.
________________________________________________
We certify that this is a true copy of the Rules of the Tayside Police Benevolent Fund which were adopted at a meeting of the Fund Committee on 17th March, 2010.
(Signed) GEORGE LOUDEN, Chairman
(Signed) MALCOLM GIBBS, Secretary
TAYSIDE POLICE BENEVOLENT FUND
R U L E S
1. NAME
The name of the fund shall be the Tayside Police Benevolent Fund hereinafter referred to as the “Fund”.
2. OBJECTS
(a) To relieve in conditions of need, members and former members of Tayside Police, former members of the constituent Forces, former members of previous Forces amalgamated within the constituent Forces, their families and dependants.
Former members referred to in these Rules are those persons to whom the provisions of the Police Pensions Regulations apply.
(b) To further objects of the St. George’s Police Trust for Police Orphans by acting as agents in the payment of weekly contributions by members.
(c) To make provision by way of donation for the support of charitable organisations registered under the Law Reform (Miscellaneous Provisions)(Scotland) Act, 1990, including the St. George’s Police Trust.
3. MEMBERSHIP
(a) Membership of the Fund shall be confined to regular serving members, cadets and pensioned members of Tayside Police, constituent Forces and pensioners of any former amalgamated Forces.
(b) A member seconded from Tayside Police who continues to pay contributions will be eligible to benefit from the Fund.
(c) A member may resign membership on giving at least 28 days written notice of intention to resign to the Secretary of the Fund.
(d) There shall be no refund of contributions on cessation of membership.
4. MANAGEMENT
(a) The Fund shall be managed by a Committee consisting of a President, Vice-Presidents, Chairman, Treasurer, Secretary and the elected representatives who shall be subscribing members.
(b) The President shall be the Chief Constable of Tayside Police and the Vice-Presidents shall be the other Chief Officers of the Force.
(c) The Superintendents of the Force shall nominate two representatives to be their members of the Management Committee.
(d) The Joint Branch Board of the Force shall nominate 3 Inspectors, 3 Sergeants and 3 Constables to be their members of the Management Committee.
(e) The Retired Police Officers Association Scotland (Tayside Branch)shall nominate 2 members of their Branch Committee to be their members of the Management Committee.
(f) The Staff Support Advisor(s) shall be co-opted members of the Management Committee without right of vote. They shall not hold office nor shall they be members of the Finance Sub-Committee.
(g) Six members with the right of vote shall form a quorum. The Chairman shall have a casting vote.
(h) A Finance Sub-Committee shall be appointed from the Management Committee and shall consist of seven members of whom the Chairman, Treasurer and Secretary of the Management Committee shall be three.
(i) The elected Management Committee shall in turn elect from its members a Chairman, Vice-Chairman, a Secretary and a Treasurer.
(j) The Secretary shall attend all meetings of the Management Committee and Finance Sub-Committee to keep a record of the business transacted and generally act on behalf of the said committees in all matters concerning the affairs of the Fund. Proceedings of Committee meetings shall be recorded.
(k) The Office-Bearers of the Finance Sub-Committee shall deal with matters of an urgent nature and shall be empowered to make immediate grants in accordance with the objects of the Fund.
(l) Any member or former member of the Fund may address suggestions or complaints in writing to the Secretary of the Fund. A special general meeting shall be held whenever the Management Committee deems it expedient or whenever 20 or more members of the Fund so request in writing to the Secretary, setting forth the object for which such meeting is to be called.
5. CONDUCT OF BUSINESS
(a) No payment from the Fund, other than emergency payments, shall be made except under Rule 5(i) unless it has been authorised by the Finance Sub-Committee.
(b) The Office-Bearers of the Finance Sub-Committee shall have the power if the need arises to make emergency payments by cheque.
(c) An independent auditor shall be appointed annually by the Management Committee to audit the accounts of the Fund. The auditor shall be a person as defined by Regulation 7 of The Charities (Accounts) Regulations 1992.
(d) The Treasurer shall receive all income and keep a record showing the income and expenditure of the Fund and shall report at each quarterly meeting of the Management Committee and shall prepare an Annual Balance Sheet for the Annual General Meeting.
(e) Monies or dividends received by the Treasurer for the Fund shall be paid into the accounts of the Fund in the name of the Tayside Police Benevolent Fund.
(f) These accounts shall be operated by two of the following Office-Bearers:- the Chairman, Vice-Chairman, the Secretary and the Treasurer.
(g) The financial year of the Fund shall end on 31st December. The Annual General Meeting shall be held in March each year. Notice of the Annual General Meeting shall be circulated at least 21 days prior to the meeting and the agenda published. Notice of motions shall be intimated to the Secretary in writing at least 14 days prior to the meeting.
(h) Management Committee - The Management Committee shall meet quarterly.
(i) Finance Sub-Committee - The Finance Sub-Committee shall meet as frequently as is necessary for the consideration of applications for grants and loans. Attendance at meetings of the Finance Sub-Committee shall be confined to members of the Committee.
(j) Any person qualified under Rule 2(a) may submit direct to the Secretary of the Fund or to any member of the Management Committee an application for a grant.
(k) Requests from Charitable Organisations for donations will be subject to consideration by the Management Committee.
6. CONTRIBUTIONS BY MEMBERS
The contributions to be paid to the Fund by serving members and cadets shall be at a rate agreed annually at the Annual General Meeting. Cadet members’ contributions will be at a reduced rate in view of their exclusion from the St. George’s Police Trust. These contributions shall be deducted from pay.
7. DEATH GRANTS
In the event of the death of a police officer or cadet member of the Fund, a deduction of £6 per subscribing member may be made, at the discretion of the Finance Sub-Committee and if so approved will be deducted from the members’ pay. The amount raised will be paid to the member’s dependants at the discretion of the Finance Sub-Committee.
8. INCOME FROM OTHER SOURCES
In addition to such contributions the income shall include any subscription, legacy, gratuity, grant, interest, or any other source of revenue. Donations from members of the public may be accepted at the discretion of the President or other member designated by him. Donations may also be accepted from sources within the police service for credit to the Fund. All donations will be acknowledged by an official receipt.
9. CESSATION OF FUND
In the event of Tayside Police ceasing to exist for any reason whatsoever, the assets of the Fund shall be disbursed to another charity or for any purpose charitable in law selected by a majority of the membership attending and voting at the Annual General Meeting or Special General Meeting called for that purpose.
10. ALTERATION OF RULES
Any proposed alteration in the Rules regulating the Fund, not being an alteration which is covered by Rule 6 hereof, shall be decided by a majority of the members attending and voting at the Annual General Meeting or Special General Meeting. It shall not be competent to alter any Rule unless written notice has been sent to the Secretary at least 21 days before the meeting and at least 14 days notice of intention to propose such alteration has been circulated to the members of the Fund.
No alteration will be made to the constitution which will jeopardise the charitable status of the Fund.
N O T E
ATTENDANCE AT COMMITTEE MEETINGS
The Chief Constable has agreed that the elected members of the Management and Finance Committees may attend meetings in duty time and at the expense of the Police Authority.
________________________________________________
We certify that this is a true copy of the Rules of the Tayside Police Benevolent Fund which were adopted at a meeting of the Fund Committee on 17th March, 2010.
(Signed) GEORGE LOUDEN, Chairman
(Signed) MALCOLM GIBBS, Secretary
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